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Written Compliments to Employees

By: Beth Morrisey MLIS - Updated: 22 Dec 2010 | comments*Discuss
Letter Compliment Employee Actions

Complimenting an employee is something that can make his or her day, but when a compliment is written and kept on file it can also help boost his or her career. If you are considering writing to employees to let them know how their efforts have positively affected your business make sure you include the best content possible and format your letters as formal business communications. Such letters can also benefit employers who may be called upon to give out bonuses, awards or write letters of reference at a future date as well.

Content of Written Compliments to Employees

A letter which is being used primarily to compliment an employee should include a little bit of background information as well. Be sure to include the details of the employee’s name, job title and what the employee does in his or her job. You may also include details such as how long the employee has worked for you and information on his or her career progression in relevant. When you compliment your employee consider:
  • Explaining the background of the event or project to which the employee contributed.
  • Providing details of the actions you are complimenting.
  • Discussing how the employee’s actions brought about success for the organisation.
  • Mentioning how the absence of the employee’s actions would have affected the result.
  • Noting typically positive emotions or personality traits of the employee.
  • Disclosing any reward or associated benefit being offered to the employee.
  • Thanking the employee for his or her contributions to the organisation.

Format of Written Compliments to Employees

Written compliments to employees should be formatted as formal business letters. Even if you are planning to send some sort of thank you gift and attaching an informal note, a formal business letter is a good idea to add to an employee file or other record.

Example of a Written Compliment to an Employee

Mr. Jacob Weinstein
Weinstein Wines

17 December, 2010

Ms. Veronica Berry
Sales Associate
Weinstein Wines

Dear Ms. Berry,

It is my pleasure to inform you that you were the top-selling sales associate at Weinstein Wines in 2010!

In addition to your exemplary sales record on the floor of the Weinstein Wines flagship shop, you also made huge contributions to our catalogue sales system, online sales as well as corporate sales accounts throughout the year. Your unflagging positivity, “soft-sell” approach to customers and willingness to work with long-standing accounts have all worked in your favour to make you 2010’s Sales Associate of the Year.

To thank you for your hard work and contributions to the business you will be receiving a year-end bonus as well as an all-expenses paid holiday to the Canary Islands in the spring of 2011. Further details of this trip will be communicated early in the new year.

Once again, thank you for your very successful work here at Weinstein Wines and on behalf of everyone in the organisation I would like to say well done - and keep up the good work!


Jacob Weinstein
Owner, Weinstein Wines

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