Home > Social Events > Thank Somebody for Attending your Event

Thank Somebody for Attending your Event

By: Jeff Durham - Updated: 25 Oct 2012 | comments*Discuss
 
Event Thank You Event Organiser Letter

An event of any description which you’ve planned is only going to be successful if it has been well attended by the people you’ve invited to come. It could be a birthday party you’ve arranged for a child or it may well be a fund raising event to which you’ve invited a guest speaker.

Whatever kind of event you’ve planned, it’s considered polite to send a thank you letter to those who have attended. These days, it’s not generally expected to thank everybody who came for all occasions - after all, you may have invited a few hundred guests to a birthday gathering.

These days, it would be a little impractical to thank everybody much of the time and it isn’t strictly considered necessary to thank everybody you’ve invited. However, in situations where you’ve, perhaps, received gifts and presents as a result of somebody’s attendance or where, perhaps, you’ve invited a guest speaker to attend, say, at a fund raiser, a thank you letter would still be appropriate.

When to Write the Letter

As the event organiser, you should try to send out any thank you letters within a few days after the event has taken place. Some guests, especially important ones, may have many functions to attend so you want to ensure that, as the event organiser, they know that you’ve appreciated them coming. In doing this, it helps to cement your relationship with the recipient and acknowledges that you’ve appreciated their time and effort. And, depending upon the circumstances, it may even be appropriate to use your own handwriting instead of typing the letter.

How to Write the Letter

Here is a typical example of a letter you might write to thank somebody for attending an event. You could tailor this to suit your own circumstances.

Dear Mr. Smith,

I want to thank you for attending the harvest festival service last weekend and for your kind donation to the church.

We all thought that the speech you gave was very moving and many parishioners had no idea about your connection to the church as a young boy so it was very interesting to hear you tell us about how the church used to look before the war and to listen to your account of the bombing raids.

As you’re well aware, we have struggled to raise sufficient funds to put towards the new roof the church needs so your kind donation will help us get a lot closer to our target of raising £3,000 by Christmas so that the restoration work can begin early in the New Year.

So, thank you once again and we look forward to you visiting us again next Spring by which time the work should have been completed and you’ll be able to see for yourself the different changes we have been able to make as a result of your own and other people’s kind donations.

Best wishes to you and your family and we hope to see you again next Spring. I will write again closer to the time with details of the event we are planning then in order to celebrate the new roof.

Yours sincerely,

Reverend Tom Green

You might also like...
Share Your Story, Join the Discussion or Seek Advice..
I'd disagree that it's impossible to thank invitees to an event. It's not necessary for a party, I agree with that, but where it's something public and people have given their time as speakers, for instance, then those speakers, as well as volunteers, should each receive a letter of thanks, especially where no payment has changed hands. It's the very least you can offer as a gesture of appreciation, and without it you're unlikely to have them come a second time.
Caroline - 4-Jul-12 @ 7:54 AM
Share Your Story, Join the Discussion or Seek Advice...
Title:
(never shown)
Firstname:
(never shown)
Surname:
(never shown)
Email:
(never shown)
Nickname:
(shown)
Comment:
Validate:
Enter word:
Latest Comments
  • Esperanza
    Re: Writing to Your MP
    I would like a letter sample to write to the local MP regarding my concerns for my sons diagnosis test. The hassle I’ve had with CAHMS not…
    2 September 2019
  • Kibob
    Re: Letter to a Judge to Defend my Case?
    In my opinion, you all are educated idiots. The law is law, policy is policy, which. we have to much of! WE WILL MAKE…
    28 August 2019
  • Heat67
    Re: Writing a Letter of Complaint to Your Bank
    I need help with a letter to Barclays Bank , my husband and I had a joint account we split up And I had to get…
    20 August 2019
  • Rana
    Re: Writing to Your MP
    I wanted a sampleletter to our local MP for transfer from Lakhimpur to Rangia railway station
    19 August 2019
  • Shrimpy
    Re: Writing to Your MP
    Hi i wrote a letter to Matt western I need to know where to send it please concerns offer buying and selling houses and the process is wrong
    12 August 2019
  • dulla
    Re: Letter of Complaint to the Council
    Road name of Our residence use by couple of places in our Local Council so need to write a letter to Chairman of the…
    8 August 2019
  • Sam
    Re: Writing to Your MP
    I want a sample letter to our local MP for transfer/change of working zone from pune to Delhi on the bases of father's health
    3 August 2019
  • Santana lees
    Re: Letter of Complaint to the Council
    Hi could you help me to write a complaint letter to the council? My 2 year old daughter was at the park and the gate to…
    31 July 2019
  • Lancslass
    Re: Letter to Neighbours Regarding Building Work
    We're having the driveway and front of the house done in about 4-6 week time depending on the weather. How…
    25 July 2019
  • not applicable
    Re: Questionnaire: Is it Appropriate to Write a Letter?
    I found your page quite helpful - but suffice to say it never got to the nuts and bolts - and…
    25 July 2019