Home > Social Events > Inviting Somebody into a Group or Club

Inviting Somebody into a Group or Club

By: Jeff Durham - Updated: 11 May 2018 | comments*Discuss
Letter Club Group Welcome Letter Of

Most people who join some kind of group, club or association will often be sent a letter of invitation, inviting them to join the group firstly. Most clubs and groups are usually trying to increase their membership numbers. Therefore, it’s important to include details about the history of the group or club, its achievements and its goals in addition to any other relevant information which you feel is necessary. For example, this might include details of forthcoming events.

In including all of the above, your letter should seek to establish an air of confidence and professionalism in the group as well as maintaining an air of pride about it.

The style of letter here may vary between clubs. If it’s a small club or group, then you may wish to tailor your letter to the individual personally. An example might be where you’ve seen somebody perform in a music band and want them to join your group. In this case, you may want to explain what qualities you’ve seen in the person receiving the letter that makes you want to invite them into your own group.

However, for the most part, letters of this kind are usually standard invitation letters which are sent out to all of those to whom you’re extending the invitation. They should be personally signed, however.

When to Write the Letter

Letters of this nature should be sent out whenever your club or group is running a recruitment drive or as soon as possible if you’ve been approached by somebody who has expressed an interest in joining your club or group or, perhaps, if you’ve gathered names for a mailing list at an open day event.

How to Write the Letter

Here is an example of a letter you could write if you were looking to invite somebody to join your club or group. For the purposes of this article, a tennis club has been used.

Dear Miss White,

Thank you for attending the open day at Forest Green Tennis Club last weekend. Everybody had a wonderful time and I hope you enjoyed it too.

We are now recruiting new members for the 2008-9 season and I would like to extend an invitation to you and to any members of your family who may wish to join the club.

The club is entering its 50th year and there have been many changes since the club was formed back in 1958. Its core foundations have remained solid, however, in that the club is there to serve its members and to provide them not only with the finest tennis playing facilities in the district but also to act as a professional host to many special social occasions we put on each year.

It is certainly true that whilst the sport of tennis – the coaching and the competition – is at the heart of what we provide our members with, we are also keen to ensure that the social element meets the expectations of all of our members. With that being an important focus, we always welcome our members’ input and I have enclosed details of all of our social events in the enclosed brochure alongside details of our tennis programme for the 2008-9 season and our membership details and costs.

I do hope you will consider joining the club as a member and if you have any questions or require additional information, please do not hesitate to contact me. My contact details are below.

I look forward to welcoming you as a member.

Yours sincerely,

Mr. Alan Hollins

Club Secretary

You might also like...
Share Your Story, Join the Discussion or Seek Advice..
Very interesting page .Easy to follow. love it;good luck. dave.
no nick name - 9-Nov-12 @ 4:07 PM
Share Your Story, Join the Discussion or Seek Advice...
(never shown)
(never shown)
(never shown)
(never shown)
Enter word:
Latest Comments
  • Raj
    Re: Writing to Your MP
    How to write to member of parliament regarding transfer posting in bank from west Bengal to Kota Rajasthan.
    23 July 2019
  • Glenn Hudson
    Re: Letter Explaining Reasons for Bankruptcy
    I need someone who can write a letter for Chapter 7 and 13 filing for mortgage.
    11 July 2019
  • Nneka
    Re: Letter Announcing a Death
    How can I write a letter to inform my daddy's club members that my daddy is dead.
    2 July 2019
    Re: Letter Announcing a Death
    I am suing a company, I just found out my attorney had deceased, What kind of letter do I send to the company I am suing? and how do I…
    2 July 2019
  • Fay
    Re: Writing to Your MP
    I want to write to my local MP to help with getting my Child into school. She has been out of school for 3 months now and she is 15 Years old…
    8 June 2019
  • markeylaw
    Re: Letter to Insurance Company Placing a Claim
    I am looking for a letter to send to both my mortgage provider and insurance company. My mortgage is with…
    28 May 2019
  • Sow
    Re: Writing to Your MP
    I want to write an letter to MP, requesting for recommendation for my citizenship application.
    22 May 2019
  • JAYGA3
    Re: Letter to a Judge to Defend my Case?
    I am trying to write a professional letter to a judge to ask for arbitration in my divorce case.
    20 May 2019
  • JDQ
    Re: Letter Announcing a Death
    how do I write a letter informing my meeting colleagues of my father's death; as required by one of the meeting rules
    17 May 2019
  • MIkar
    Re: Letter of Complaint to the Council
    Can you help me with a complaint of how to write a letter to council and discuss the poor outdoor play area?.Thankyou
    10 May 2019