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Letter Announcing a Graduation

By: Beth Morrisey MLIS - Updated: 20 Mar 2012 | comments*Discuss
Letters Graduation Graduate Announcing

Sometimes it seems like there is a graduation for everything these days. Nursery school graduations, primary school graduations, secondary school graduations, university graduations, apprenticeship graduations and on and on and on. But just because graduations have become more common doesn’t mean that they are any less important for the people involved.

Sending a letter announcing a graduation is a great way to let others know about a big day, and provides plenty of opportunity to fill in details about the event, the award and any plans for celebrations.

Content Of A Letter Announcing A Graduation

A letter announcing a graduation can include just about any detail you’d like. It is entirely appropriate to provide details of the graduation ceremony, as well as information pertaining to the award (for example, a Bachelor’s degree) and a little summary of the effort it took to obtain this award.

Letters sent out prior to a graduation might include details of any planned celebrations, and therefore double as party invitations, while letters sent out after a graduation may mention any special ways in which the event was celebrated by the graduate. If a gift was sent, it is also a nice touch for the graduate to include a handwritten note of thanks. Pictures are also an acceptable enclosure for a letter announcing a graduation.

Format Of A Letter Announcing A Graduation

A letter announcing a graduation is a personal communication so it need not be formatted strictly formally. Such letters should, however, convey a sense of respect for the occasion and so should be enthusiastic in tone and use vocabulary appropriate for all recipients.

The contact details of the letter writer should be included, as should the date of writing. A formal salutation (“Dear”) should be employed but a formal closure (“Sincerely,” “Best Wishes,”) will likely be scrapped in favour of something more informal (“Love,”). Any borders or images included should be unobtrusive. All letters should be neatly printed onto clean, bright paper and in a dark font that is easy to read. Postal or hand delivery is appropriate for a letter announcing a graduation.

Sample Of A Letter Announcing A Graduation

Dear Fred and Gretchen,

I can hardly believe it is time for me to write these words, but next month Jonathan will be graduating from university!

On 21 May he and his fellow students at University of Big City will be receiving their degrees. Unfortunately seating at the ceremony is limited so only our immediate family will be able to watch Jonathan conferred with a Bachelor’s of Arts degree in Art History, but we will certainly be taking lots of pictures to share with everyone after.

We are so proud of Jonathan for all of the effort it has taken to get to this point, and to be graduating with First-Class Honours! Who knew that all of those museums we took him to as a child would have rubbed off so well? In fact, after taking a quick holiday with friends, Jonathan will be beginning a career with a very well known auction house this summer in their fine art department. Lots to look forward to, then!

We would be delighted if you would be able to celebrate Jonathan’s big achievement with us at our house on 22 May. We will be having an open house all day and would love it if you would drop in for lunch or dinner - or both. Our doors will be wide open from 12pm onwards so please feel free to stop in whenever suits you.

We look forward to seeing you soon!


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