Home > Social Events > Letter Advising of Public Memorial Service

Letter Advising of Public Memorial Service

By: Beth Morrisey MLIS - Updated: 25 Oct 2012 | comments*Discuss
Letter Invitation Memorial Service

Organising a public memorial service in remembrance of a loved one can be a long, arduous task but sending out a letter advising others of the pertinent information can be an easy way to alert a larger number of people of your plans. While you may want to individually address each letter, it is just as acceptable to send out a form letter so that everyone receives the same invitation.

Due to the more personal nature of a letter advising of a public memorial service, don't feel that you must follow formal business letter protocols or formatting. Instead, aim for a tone to match the tone of the planned service and then format however you feel is most fitting.

Content of a Letter Advising of Public Memorial Service

A letter advising of a public memorial service is basically an invitation to the service and so should include all pertinent information such as date, time and place. If there is to be an event following the service, such as a lunch or reception, then details of this event should be included as well.

Some memorial services are built around attendees participating in some way, such as by reading something or otherwise speaking, so if you would like guests to be prepared for this then be sure to explain your desires in the letter.

Depending on personal preference you might also include a photo of the deceased, a fitting quote or passage, or anything else that might personalise an otherwise generic letter.

Format of a Letter Advising of Public Memorial Service

A letter advising of a public memorial service should be friendly and inviting, but at the end of the day may remain a generic form letter. If possible, print it on letterhead that clearly states your name and mailing address so that you do not have to type this information into the letter itself.

Use a vague salutation ("Dear Friends of John Smith") so that you do not need to individually address all recipients, and whatever closing you feel best matches the tone of your letter. Left-align or block format your letter, and leave room beneath the closing for your signature or a stamp of your signature. Post or hand deliver a letter advising of a public memorial service, but try to avoid email unless you have a very strong preference for this method of delivery.

Example of a Letter Advising of Public Memorial Service

Dear Friends of John Smith,

A public memorial service will be held for our son John on 19 June at the Talbot Hotel, Conference Room 3, at 2pm.

Due to the very sudden nature of John's death we were unable to hold the type of funeral for John that we would have hoped and we know that you would like a chance to pay your respects as well. We hope for this memorial service to be a time when we can all collectively say goodbye to John and share our many happy memories of our time together.

If you would be interested in publicly paying tribute to John, either through a reading, speech or other action, please contact us as soon as possible at [Telephone Number] or [Email Address]. Similarly, if you have any pictures of John that you would like to share we would be very interested in seeing them.

Following the memorial service there will be a buffet lunch. Please RSVP using the contact information above to let us know if you will be able to attend.

James and Mary Smith

You might also like...
Share Your Story, Join the Discussion or Seek Advice..
Why not be the first to leave a comment for discussion, ask for advice or share your story...

If you'd like to ask a question one of our experts (workload permitting) or a helpful reader hopefully can help you... We also love comments and interesting stories

(never shown)
(never shown)
(never shown)
(never shown)
Enter word:
Latest Comments
  • ssa
    Re: Letter to Insurance Company Placing a Claim
    I need a letter format of prolong stay in hospital for submit mediclaim
    26 September 2019
  • Petition for Rights
    Re: Writing to Your MP
    This is an extremely helpful website, I am a 15 year old student who is writing a letter to my MP to hopefully get the attention of parliament…
    20 September 2019
  • Esperanza
    Re: Writing to Your MP
    I would like a letter sample to write to the local MP regarding my concerns for my sons diagnosis test. The hassle I’ve had with CAHMS not…
    2 September 2019
  • Kibob
    Re: Letter to a Judge to Defend my Case?
    In my opinion, you all are educated idiots. The law is law, policy is policy, which. we have to much of! WE WILL MAKE…
    28 August 2019
  • Heat67
    Re: Writing a Letter of Complaint to Your Bank
    I need help with a letter to Barclays Bank , my husband and I had a joint account we split up And I had to get…
    20 August 2019
  • Rana
    Re: Writing to Your MP
    I wanted a sampleletter to our local MP for transfer from Lakhimpur to Rangia railway station
    19 August 2019
  • Shrimpy
    Re: Writing to Your MP
    Hi i wrote a letter to Matt western I need to know where to send it please concerns offer buying and selling houses and the process is wrong
    12 August 2019
  • dulla
    Re: Letter of Complaint to the Council
    Road name of Our residence use by couple of places in our Local Council so need to write a letter to Chairman of the…
    8 August 2019
  • Sam
    Re: Writing to Your MP
    I want a sample letter to our local MP for transfer/change of working zone from pune to Delhi on the bases of father's health
    3 August 2019
  • Santana lees
    Re: Letter of Complaint to the Council
    Hi could you help me to write a complaint letter to the council? My 2 year old daughter was at the park and the gate to…
    31 July 2019