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Giving Notice About Withdrawing Your Child from School

By: Beth Morrisey MLIS - Updated: 14 Dec 2019 | comments*Discuss
Child Pupil School School Authorities

A pupil may withdraw permanently or temporarily from a given school. Regardless of the reason, and even if you have already verbally alerted a school to your situation, it is imperative that you give notice of a withdrawal to the relevant school authorities. A formal letter giving notice about withdrawing your child from school is an appropriate method of letting your child's school know of your plans.

Content of a Letter Giving Notice About Withdrawing Your Child From School

When you write a letter in order to give a school notice that your child will be withdrawing you should give details of your child (name, form, relevant teacher), why and when this withdrawal will occur, as well as if the withdrawal will be permanent or temporary. Reasons for a permanent withdrawal would be if you are moving house, changing schools in the area, if your child is coping with a terminal illness, if your child is undertaking exceptional employment and/or if your child is choosing to leave school once (s)he is of legal age. Reasons for a temporary withdrawal might include family travel, battling an illness or for religious reasons. Temporary withdrawals are often referred to as leaves of absence. In your letter, make clear whether you are requesting permission for a leave of absence or if you are asking that your child be deleted from the school's admissions register in accordance with current legislation such as The Education (Pupil Registration) (England) Regulations 2006.

Format of a Letter Giving Notice About Withdrawing Your Child From School

Giving notice about withdrawing your child from school is a formal matter, and as such your letter advising of this should be formatted as formal correspondence. Include your name and mailing address, the date on which you are writing, as well as the name and mailing address of a relevant school authority. Address the recipient with a formal salutation such as "Dear," and close your letter formally with "Yours sincerely," followed by your signature. Left align your letter and if at all possible print it using a readable font such as Times New Roman. If you are enclosing other documents relevant to your child's withdrawal from school either mention these documents in the body of your letter or simply state the number of enclosures underneath your signature by printing "Enclosures (number of enclosures)". Post or hand deliver a letter giving notice withdrawing your child from school. Email is not usually appropriate for such a communication.

Example of a Letter Giving Notice About Withdrawing Your Child From School

Mr. and Mrs. Peter Parents
Mailing Address


Mr. Harold Headmaster
School Name
School Mailing Address

Dear Mr. Headmaster,

We are writing to inform you that our daughter, Marie, currently a pupil in form 3b with Ms. Teacher, will be withdrawing from [School Name] as of 1 March, 2010.

Our family is moving home and we will no longer be living in an area appropriate for Marie to attend [School Name]. We have included all relevant forms related to Marie withdrawing from [School Name].

We would ask that you please acknowledge receipt of this letter in writing and confirm that Marie's name will be deleted from the school's admissions register as of 1 March, 2010.

Yours sincerely,

Peter and Patty Parents

Enclosures (3)

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[Add a Comment]
My situation is slightly different from a family moving away from an area. I need to write a letter explaining my child (who is currently in year 10 and has started studying her GCSE's) is moving from the school to College to attend 14-16 vacational college. How would I write this? Even though the school has to make the transfer to thecollege AND will obviously be aware of said transfer I've been informed I'll still need to deregister her. Any help/suggestions (polite) will be appricated.
ems - 14-Dec-19 @ 5:14 PM
I'm not attend anyone of class after admission how can writeapplication
Abhi - 4-Dec-18 @ 5:51 AM
I need advise on how to write a letter that is considerate to my kids current school, since they will be leaving their current school
thabs - 1-Oct-18 @ 12:26 PM
I need mail content for my son admission needs to be cancel due to we are moving another palce
Anand chhabbi - 31-May-18 @ 10:38 AM
My childhood to heartsdown school in margate kent and from day one she had had a very bad time and she is now in year 8 and ive pulled her out but still the school keeps calling and texting me andi suffer with fits AND they are making me very ill. My poor girl was made by bully s to steal from me which Added up to around 700 pounds in cash and my brand new mobile phone and tablet and all the schoolsaid was please don't call the police ice had no support in any WAy and now my child pulls out her eye brows due to stress i am now so upset and reporting it to the local news paper's as on day one the head teacher sent home and upset over half of the whole school kid's and then the t.v channel plus news paper's sat outside for days reporting on this school
Sam Wood - 30-Apr-18 @ 11:25 AM
I want a letter ,requesting my school officers to cancel my registration in class 11th.
Raj - 23-Apr-18 @ 5:10 AM
Hi, I withdrew my son from school today but have changed my mind can I reverse this action? Thanks
Layla - 30-Sep-17 @ 12:44 AM
I found this very helpful, as its quite difficult knowing what to say to a school that has been so good to our kids thanks
abi - 6-Mar-13 @ 3:44 PM
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