Home > Everyday > Letter of Authorisation - Giving Permission

Letter of Authorisation - Giving Permission

By: Jeff Durham - Updated: 27 Sep 2012 | comments*Discuss
 
Letter Of Authorisation Authorisation

A letter of authorisation may be needed in order to formally grant permission to a request or to express your approval for a particular action.

How to Write the Letter

They are usually written in a formal style and most commonly used in business situations. There are many situations where a letter of authorisation might be needed.

Common occasions include granting permission for medical treatment to be carried out on yourself or next of kin or authorising a specific individual or company to provide legal representation on your behalf.

It can be a letter from a parent to a school authorising permission to take a child out of school on a school trip or it can give the ‘go ahead’ for some kind of work to be done or project to be carried out. For example it may be a letter from a council’s planning department giving a person or company permission to carry out some building work for which they had to seek formal approval.

In certain instances, a letter of authorisation can have very important legal consequences if something goes wrong or is misunderstood by the recipient. Therefore, it is crucial that a letter of this kind is worded precisely, covers all eventualities that can be foreseen and leaves the recipient in no doubt as to what is being agreed to and authorised and, if necessary, what isn’t permitted.

If there is a timescale involved, it must be stated clearly and there should be nothing within the letter that can be left open to assumption or could be misinterpreted by the reader.

The letter should be concise and to the point but you can elaborate on any specific issues if you feel they need clarifying or if you think they could be misinterpreted without further information being provided.

Here is an example of a letter of authorisation from a parent to a schoolteacher granting the school permission to take a child out on an evening trip to the theatre.

Dear Mr. Simmons,

I grant permission for my son, Thomas Farrell, to go on the school trip to the theatre in Manchester on Monday February 5.

My permission is given on the basis of my understanding that we need to bring Thomas back to school at 6pm that evening, for a 6.15pm departure, and that he will be taken to and brought back from the theatre by a qualified school bus driver. It is also granted on the basis that Thomas will be accompanied by yourself and another teacher for the entire duration of the evening, supervised both inside and outside of the theatre until his return to school at the end of the evening.

As you requested in the letter you sent to me, I will be waiting at the school at 11pm to collect Thomas from the bus personally and I have included my mobile number at the bottom of this letter which I can be contacted on if you need to get hold of me.

I also enclose £10 with this letter to cover the cost of the trip.

Please do not hesitate to contact me if I have misunderstood any of the above proposed arrangements.

Yours sincerely,

Mrs. Julie Farrell

Tel: 07452 876000

You might also like...
Share Your Story, Join the Discussion or Seek Advice..
Why not be the first to leave a comment for discussion, ask for advice or share your story...

If you'd like to ask a question one of our experts (workload permitting) or a helpful reader hopefully can help you... We also love comments and interesting stories

Title:
(never shown)
Firstname:
(never shown)
Surname:
(never shown)
Email:
(never shown)
Nickname:
(shown)
Comment:
Validate:
Enter word:
Latest Comments
  • Raj
    Re: Writing to Your MP
    How to write to member of parliament regarding transfer posting in bank from west Bengal to Kota Rajasthan.
    23 July 2019
  • Glenn Hudson
    Re: Letter Explaining Reasons for Bankruptcy
    I need someone who can write a letter for Chapter 7 and 13 filing for mortgage.
    11 July 2019
  • Nneka
    Re: Letter Announcing a Death
    How can I write a letter to inform my daddy's club members that my daddy is dead.
    2 July 2019
  • RISINGSTAR
    Re: Letter Announcing a Death
    I am suing a company, I just found out my attorney had deceased, What kind of letter do I send to the company I am suing? and how do I…
    2 July 2019
  • Fay
    Re: Writing to Your MP
    I want to write to my local MP to help with getting my Child into school. She has been out of school for 3 months now and she is 15 Years old…
    8 June 2019
  • markeylaw
    Re: Letter to Insurance Company Placing a Claim
    I am looking for a letter to send to both my mortgage provider and insurance company. My mortgage is with…
    28 May 2019
  • Sow
    Re: Writing to Your MP
    I want to write an letter to MP, requesting for recommendation for my citizenship application.
    22 May 2019
  • JAYGA3
    Re: Letter to a Judge to Defend my Case?
    I am trying to write a professional letter to a judge to ask for arbitration in my divorce case.
    20 May 2019
  • JDQ
    Re: Letter Announcing a Death
    how do I write a letter informing my meeting colleagues of my father's death; as required by one of the meeting rules
    17 May 2019
  • MIkar
    Re: Letter of Complaint to the Council
    Can you help me with a complaint of how to write a letter to council and discuss the poor outdoor play area?.Thankyou
    10 May 2019