Home > Business > Letter Regarding Employees Conduct

Letter Regarding Employees Conduct

By: Jeff Durham - Updated: 30 Nov 2012 | comments*Discuss
 
Letter Regarding Employees Conduct

Disciplinary issues within the workplace have to be dealt with extreme caution by an employer. The disciplinary procedures within a company must comply with Government legislation be fair, legally correct and professional. Failure to do this can result in an employee taking action of their own which could result in a company being taken to an industrial tribunal because of unfair and/or unlawful treatment.

To avoid this, many employers will have strict guidelines as to the disciplinary procedures within the company. Often, workers will be supplied with a staff handbook which outlines what the company deems to be misconduct which will result in the perpetrator being formally disciplined and, for serious offences, even dismissed.

However, if you do need to take disciplinary action and have followed the correct procedures first, your next step is likely to issue a letter to the employee regarding their misconduct which you should send as soon as possible after the misconduct occurred, providing that all other lawful disciplinary procedures in accordance with your company guidelines, have been followed through firstly.

How to Write it

Your letter should be fairly brief and succinct and you should not include anything which could be misinterpreted by the recipient. You should not be looking to make any kind of observations or generalisations about the recipient’s character but you should stick to the facts. And, no matter how serious the degree of misconduct, whether already proven or alleged, you should remain professional and not use insulting language and also give the recipient the right to respond to your allegations, which you would normally do by inviting them to attend a meeting or formal hearing to discuss these matters.

In addressing the recipient, you may choose to use their first name or surname, depending on your relationship with the recipient and how formal or informal communication within your place of work seems to be.

If you are requesting a meeting or formal hearing with the recipient, it’s often a good idea to state the time, date and location of that in bold print to avoid any possible misunderstanding.

You might also like...
Share Your Story, Join the Discussion or Seek Advice..
Why not be the first to leave a comment for discussion, ask for advice or share your story...

If you'd like to ask a question one of our experts (workload permitting) or a helpful reader hopefully can help you... We also love comments and interesting stories

Title:
(never shown)
Firstname:
(never shown)
Surname:
(never shown)
Email:
(never shown)
Nickname:
(shown)
Comment:
Validate:
Enter word:
Latest Comments
  • Foz
    Re: Letter of Complaint to the Council
    Hello I would like to make a formal complaint to Blackburn with Darwen council against two social workers. My late father…
    21 April 2021
  • Adela
    Re: How to Write a Memo
    How to I write a Memo for teacher on the correct Etiquette for interacting with children in the playroom?
    20 April 2021
  • Thoska 1
    Re: Writing to Your MP
    How to write a letter to your M P telling him about the bad things happening in my school, and how to solve them.
    17 April 2021
  • Excellent
    Re: Writing to Your MP
    I want to write to my MP for help in order to be recuitted into the customs division of Ghana (GRA)
    28 March 2021
  • Siisisiid
    Re: How to Write an Open Letter
    Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce mollis odio dolor, et vulputate ipsum luctus sit amet. Quisque…
    25 March 2021
  • Siidksiis
    Re: How to Write an Open Letter
    Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce mollis odio dolor, et vulputate ipsum luctus sit amet. Quisque…
    25 March 2021
  • Djwjis
    Re: How to Write an Open Letter
    Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce mollis odio dolor, et vulputate ipsum luctus sit amet. Quisque…
    25 March 2021
  • Jaid
    Re: How to Write an Open Letter
    Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce mollis odio dolor, et vulputate ipsum luctus sit amet. Quisque…
    25 March 2021
  • FuckNigerCockSucker6
    Re: How to Write an Open Letter
    Zak Kharares Venter was born in Western Australia and lives on 18 Christchurch Place Colege Grove Bunbury. He is 15 years old and…
    24 March 2021
  • Prince
    Re: Letter Announcing a Death
    Please I want to write a letter to my company welfare committee about my passing mother ....
    23 March 2021