Home > Business > Accepting a Resignation by Letter

Accepting a Resignation by Letter

By: Jeff Durham - Updated: 22 Nov 2010 | comments*Discuss
 
Resignation Resignation Acceptance

An employee might resign from a particular post held within a company for any number of reasons. It could be that they’ve been offered a better job or they might have personal reasons for their decision e.g. they may have to leave to take care of a member of their family or they may be looking to take a lengthy period away from work to go and do some travelling.

Alternatively, a person may have to retire on health grounds. It might also be that the employee wishes to resign as they don’t feel valued by the company or that the job they had accepted didn’t, in fact, match up to what the employee believed was on offer.

On the other hand, they may be ‘forced’ into handing in their resignation by their employer for one reason or another. For example, they may not have done something which warrants being sacked but they may have conducted themselves in such a way whereby the employer has ‘hinted’ that it might be best for all concerned if the employee considers tendering their resignation.

Just as it’s courteous and proper to put a resignation in writing, then so it is just as proper to accept the resignation formally, in writing.

However, the style and the tone of the letter will usually be determined by the circumstances surrounding the resignation. For example, if the employer is genuinely sorry to lose the services of the employee, then the letter can express those sentiments stating that they will be sorry to see the employee leave and can wish them well in their future endeavours. But, if the resignation has been, somewhat, forced by the employer, then you needn’t express those kinds of sentiments in your response as, in effect, you wanted the employee to leave anyway.

Whatever the circumstances are leading up to the resignation, however, the one thing any resignation acceptance letter should have in common is that it should be written with dignity, no matter what the reasons are for the employee’s resignation.

Letters of this type should be written as soon as a person hands in their resignation. They may be formal or informal depending on both the circumstances leading up to the resignation and the employer’s personal relationship with the employee.

You might also like...
Share Your Story, Join the Discussion or Seek Advice..
Why not be the first to leave a comment for discussion, ask for advice or share your story...

If you'd like to ask a question one of our experts (workload permitting) or a helpful reader hopefully can help you... We also love comments and interesting stories

Title:
(never shown)
Firstname:
(never shown)
Surname:
(never shown)
Email:
(never shown)
Nickname:
(shown)
Comment:
Validate:
Enter word:
Latest Comments
  • zeco
    Re: Letter Announcing a Death
    I want to write a letter to our clients informing them of the death of our managing partner.
    24 September 2018
  • nickyy
    Re: Writing a Letter of Complaint to Your Bank
    my draughter phone was stolen recent she had mobile banking and apple pay fraud was commit using the phone and…
    12 September 2018
  • garbulinskiyvasiliy2
    Re: Letter Writing Styles
    Hello mr. president juncker European Union history of Europe - Asia on a sort of Prince Kyi, Cheek,…
    6 September 2018
  • garbulinskiyvasiliy2
    Re: Letter Writing Styles
    European Union history of Europe - Asia on a sort of Prince Kyi, Cheek, Horeb Lybed Here short explanation that the name of…
    6 September 2018
  • garbulinskiyvasiliy2
    Re: How to Write an Open Letter
    European Union history of Europe - Asia on a sort of Prince Kyi, Cheek, Horeb Lybed Here short explanation that the name of…
    6 September 2018
  • Darakhshan
    Re: Letter Thanking a Doctor or Hospital Staff Following Care
    I can't tell you that how much you helped me by this letter ...
    4 September 2018
  • QuestionsQuestions
    Re: Letter to Neighbours Regarding Building Work
    I live in a semi detached house. It has a double story extension which has a shared roof gully connecting the…
    30 August 2018
  • LetterExpert
    Re: Writing to Your MP
    Akhil - Your Question:I want to write an requesting letter for mp to village development program in my village how to write an superb letter<
    6 August 2018
  • Akhil
    Re: Writing to Your MP
    I want to write an requesting letter for mp to village development program in my village how to write an superb letter
    3 August 2018
  • Nakamwe
    Re: Letter of Complaint to the Council
    Please help me write the letter to my council urging them to build a playground for children Thank you
    2 August 2018