Home > Business > Confirming an Agreement by Letter

Confirming an Agreement by Letter

By: Jeff Durham - Updated: 8 Nov 2018 | comments*Discuss
 
Written Agreement Agreement In Writing

Sending a letter to confirm an agreement is appropriate in numerous circumstances. It is often associated with financial agreements where a specific figure or group of figures have been discussed verbally in relation to lending or borrowing or for work agreed to be carried out but confirmation agreement letters can be used in a whole variety of other circumstances.

They can be used to confirm any decision where an agreement has been reached verbally prior to the letter. The letter basically ensures that both parties are fully aware of the agreement that has been reached that they both share the same understanding of the agreement and that both parties have a written reference of what exactly was agreed at the time to keep on file for reference should a dispute or misunderstanding arise further down the track.

How to Write the Letter

Writing the letter can often also be used to confirm that goods or a service you have ordered will arrive by a certain date, the method of delivery and the total cost agreed or that travel reservations have been made according to what has been requested.They can be viewed, in simple terms, as a legal safeguard which you send to somebody to confirm in writing something you have discussed and agreed to verbally, either over the phone or in person, previously.

They should be fairly brief, accurate and should neither be vague nor ambiguous and should leave the recipient in no doubt that what is stated in writing in the letter is exactly the same interpretation as to what was previously agreed verbally. As a gesture of courtesy and to avoid any misunderstandings which, in severe cases, could prove very costly if challenged in a court of law, you should also ask the recipient to contact you should they be in any doubt as to what is being agreed.

This letter would be used to bring to confirm a goods or services agreement e.g. booking of a party suite, catering etc

Information You'll Need

  • Your name and address
  • Recipient's name and address
  • Details of quote / service agreement e.g. dates etc
  • Your preferred contact details

The Letter Body

[Your Name]
[Street Address]
[City, ST ZIP Code]

Date

[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]

Dear [Recipient Name],

In accordance with the terms and conditions of your quote, reference number (insert reference details here), dated (insert date of quote here) I am writing to confirm my / our intention to proceed with your company's quotation for (insert type of service here).

Please contact me on (insert preferred contact details here) between (insert preferred contact times here) should you require any further clarification.

Yours sincerely,

Your name

Download This Letter

We have made this letter available as an MS Word document for you to download and modify as you wish. You can do so by [CLICKING HERE].

You might also like...
Share Your Story, Join the Discussion or Seek Advice..
We open a restaurant in parter shipso I want to make an agreement or letter that any money transgestion will be my authority and signature
Bivor - 8-Nov-18 @ 12:56 PM
how can i written a Business Proposal Letter of Removal and Deliveries?
danoko - 27-Feb-13 @ 10:37 AM
Share Your Story, Join the Discussion or Seek Advice...
Title:
(never shown)
Firstname:
(never shown)
Surname:
(never shown)
Email:
(never shown)
Nickname:
(shown)
Comment:
Validate:
Enter word:
Latest Comments
  • Sow
    Re: Writing to Your MP
    I want to write an letter to MP, requesting for recommendation for my citizenship application.
    22 May 2019
  • JAYGA3
    Re: Letter to a Judge to Defend my Case?
    I am trying to write a professional letter to a judge to ask for arbitration in my divorce case.
    20 May 2019
  • JDQ
    Re: Letter Announcing a Death
    how do I write a letter informing my meeting colleagues of my father's death; as required by one of the meeting rules
    17 May 2019
  • MIkar
    Re: Letter of Complaint to the Council
    Can you help me with a complaint of how to write a letter to council and discuss the poor outdoor play area?.Thankyou
    10 May 2019
  • pavan
    Re: Letter to Insurance Company Placing a Claim
    i need advice for house insurance ,worktop damage which is happend by accidently in the kitchen
    6 May 2019
  • Mafi
    Re: Writing to Your MP
    Hi. I need help on how to write a letter to my local MP regarding parking charges from the hospital I work with.
    30 April 2019
  • nwai
    Re: Letter Announcing a Death
    Iwant to write a letter informing other local municipality about passing of one of our ward councilor from the office of the speaker
    30 April 2019
  • Ayesha
    Re: Letter of Complaint to the Council
    II don’t know how to write a letter to council that i want a garden hose outdoor Plz help me
    25 April 2019
  • Nil
    Re: Letter Notifying of a Name Change
    I want to change my name from Olatokunbo to Osinusi due to separation between us so as to notify my pension and cooperative…
    15 April 2019
  • Thejam
    Re: Writing to Your MP
    My son of 6 yr old has been a happy lovable child, he loves school has lots of friends, invited to birthday parties, however, the last six…
    6 April 2019