Home > Home > Letter from Landlord to Terminate a Lease

Letter from Landlord to Terminate a Lease

By: Beth Morrisey MLIS - Updated: 25 Oct 2012 | comments*Discuss
 
Letter Landlord Terminate Lease Tenants

As a landlord it is imperative to have good communication with your tenants. This is particularly true when it comes time to discuss an existing lease, especially if the lease will be terminated when it ends. Sending a letter to advise existing tenants of the termination of a lease is an excellent way to make sure everyone is on the same page. Such letters should clearly communicate when the lease ends, and be formatted in a formal style to add extra emphasis to the landlord and tenant business relationship.

Content of a Landlord Letter to Terminate a Lease

As a landlord it is your duty to determine if your tenants would like to stay on after their current lease ends. In the same way it is your duty to notify your tenants in good time if a consecutive lease is unavailable. Doing so by letter is a good idea in that it gives you a paper trail of your notification, as well as allows you to state your case clearly to your tenants. Don’t forget to include:
  • The date on which the existing lease ends.
  • A statement that the tenants may not stay on after this date.
  • An explanation of why a new lease is unavailable, if desired.
  • An offer to write a letter of recommendation for your tenants, if desired.
  • Information on other available leases, if known.
  • An expression of good luck for the future, if on good terms with your tenants.

Format of a Landlord Letter to Terminate a Lease

The landlord and tenant relationship is essentially a business relationship in which money is paid for goods (property) and services (management) rendered. This means that written communications between landlords and tenants should always be formatted formally as traditional business letters.

Example of a Landlord Letter to Terminate a Lease

Mr. Walter Baker
Landlord of [Tenancy Property Address]
Mailing Address

Date

Mr. Thomas Wilson
Tenant
Mailing Address

Dear Mr. Wilson,

It is with regret that I must advise you that when your current lease at [Tenancy Property Address] ends on [Date] there will be no opportunity for you to stay on with a new lease at this property.

After several decades of leasing this property I will be returning to make [Tenancy Property Address] my full time home. While I am very excited to be returning to [Town Name], I do understand that this may impact your own plans and thus wanted to give you several months notice so that you have ample opportunity to find a new home.

I am very happy to write you an impressive letter of recommendation should your new landlords require such, and I also know of several new properties coming onto the leasing market around [Town Name] if you would like this information.

I have been very happy to have you as my tenant at [Tenancy Property Address] for the last [Number of] years. Thank you again for making my job as a landlord an easy one.

Best Wishes,

________________
Mr. Walter Baker

You might also like...
Share Your Story, Join the Discussion or Seek Advice..
Why not be the first to leave a comment for discussion, ask for advice or share your story...

If you'd like to ask a question one of our experts (workload permitting) or a helpful reader hopefully can help you... We also love comments and interesting stories

Title:
(never shown)
Firstname:
(never shown)
Surname:
(never shown)
Email:
(never shown)
Nickname:
(shown)
Comment:
Validate:
Enter word:
Latest Comments
  • Sow
    Re: Writing to Your MP
    I want to write an letter to MP, requesting for recommendation for my citizenship application.
    22 May 2019
  • JAYGA3
    Re: Letter to a Judge to Defend my Case?
    I am trying to write a professional letter to a judge to ask for arbitration in my divorce case.
    20 May 2019
  • JDQ
    Re: Letter Announcing a Death
    how do I write a letter informing my meeting colleagues of my father's death; as required by one of the meeting rules
    17 May 2019
  • MIkar
    Re: Letter of Complaint to the Council
    Can you help me with a complaint of how to write a letter to council and discuss the poor outdoor play area?.Thankyou
    10 May 2019
  • pavan
    Re: Letter to Insurance Company Placing a Claim
    i need advice for house insurance ,worktop damage which is happend by accidently in the kitchen
    6 May 2019
  • Mafi
    Re: Writing to Your MP
    Hi. I need help on how to write a letter to my local MP regarding parking charges from the hospital I work with.
    30 April 2019
  • nwai
    Re: Letter Announcing a Death
    Iwant to write a letter informing other local municipality about passing of one of our ward councilor from the office of the speaker
    30 April 2019
  • Ayesha
    Re: Letter of Complaint to the Council
    II don’t know how to write a letter to council that i want a garden hose outdoor Plz help me
    25 April 2019
  • Nil
    Re: Letter Notifying of a Name Change
    I want to change my name from Olatokunbo to Osinusi due to separation between us so as to notify my pension and cooperative…
    15 April 2019
  • Thejam
    Re: Writing to Your MP
    My son of 6 yr old has been a happy lovable child, he loves school has lots of friends, invited to birthday parties, however, the last six…
    6 April 2019