What this tool does

This interactive tool creates a formal resignation acceptance letter in minutes. You provide basic details about yourself, the departing employee, and their final arrangements, and it generates a professional letter that confirms their resignation and covers all the essential points.

The letter follows proper UK business format and strikes the right professional tone, whether you want something warm and appreciative or more straightforward and formal.

When to use it

You should send a resignation acceptance letter whenever an employee hands in their notice, even if you have already discussed their departure verbally. This creates a clear written record of the agreed terms, including their final working day and any handover arrangements.

Having this documentation protects both you and the employee, and shows you are handling the resignation professionally. It also gives you a chance to thank them for their contributions and wish them well.

How it works

The tool asks you to fill in your name and position, the employee's details, their final day of work, and their notice period. You can choose the tone that feels right for your relationship with them, and add any specific notes about handover tasks or personal messages.

The tool then produces a complete letter ready to print or email. Nothing you enter is saved, and you do not need to create an account. The whole process takes about a minute and gives you a properly structured, professional resignation acceptance letter.