Home > General Rules > Letter Writing Styles

Letter Writing Styles

By: Jeff Durham - Updated: 6 Sep 2018 | comments*Discuss
 
Writing Styles Letter Writing Style

If you have ever written a letter of complaint to a company and then read it back to yourself, you'll have probably been surprised at how the letter comes across when you read it out loud to yourself.

You'll probably be thinking, "I'd never say that", "I wouldn't use that word down the pub with my mates or you might even find yourself thinking, "Hey, don't I sound posh!"

The fact of the matter is that in letter writing, particularly with regard to writing formal business letters to individuals within companies, you're unlikely to know the person you're writing to and even less likely to have met them or spoken to them previously. Therefore, in a similar fashion as to the way you might act when you meet someone in a formal setting for the first time in terms of, perhaps, modifying your behaviour and speech, so this is necessary when you're writing a formal letter.

Informal Letter Writing Style

If you're writing to a family member or close friend, your use of language and the style of your letter is going to vary tremendously to that of a formal business letter. Depending upon the content, a letter to your Mum, Dad, brother or sister or boyfriend/girlfriend will probably be written in a style not too dissimilar to the way in which you'd conduct yourself if you were having a verbal conversation with them.

You might use slang terms, colloquial expressions that are familiar to people born and bred in the same locations. You might even use expletives to get your points across that are acceptable between you as the writer and the recipient of the letter. You could also use terms of endearment that only the two of you (i.e. writer and reader) would use. All in all, you'll probably want to keep the style of your letter as close to the style of the kind of conversation you might have with the recipient of the letter if you were meeting face-to-face and this works fine as you both know each other's personalities well.

Formal Letter Writing Style

However, it's a much different proposition if you're writing a formal business letter. In most cases, you'll have probably not met or previously spoken to the intended recipient and may not have previously communicated with them in any way, shape or form. Therefore, as people who are relative strangers to each other, you have no way of knowing their personality, their characteristics, their humour (or lack of it) and so it's important that you adopt a different, more formal approach to your letter writing.

Usually, with these kinds of letters, you're aiming to put some kind of point across and you may wish to suggest to the recipient how the content of your letter makes you feel, in terms of any emotional feelings you might have as a result of the content of your letter. However, you have to temper or 'tone down' your emotions, whether positive or negative, and stick to the facts as much as possible, whilst subliminally letting them know how you feel, if it's appropriate.

Here's an example:

You may want to thank a new employer for giving you the job.

The correct way to respond
A correct opening sentence might read, "Thank you for offering me the position of Account Manager, following my recent interview. I'm delighted to accept the position and look forward to starting work for you on April 23."

With this style of letter, you've adopted the correct formal approach, acknowledged the offer, understand what it entails and have expressed your feelings about it appropriately.

The Improper Way to Respond
If you'd adopted an informal approach you might have put something like, "Cheers for giving me the job mate. I hated me other job and can't wait to get me feet under the table at your place. Can't say I wanna get outta bed an hour earlier to get there but I'll see ya on the 23rd anyway - Sunday night hangover permitting!!!"

You can see from both responses that the formal style is written in a professional manner befitting the situation and, although the informal style gives you more information as to the nature of the sender's personality, it is hardly an appropriate response.

Therefore, when writing a formal letter, stick to the facts as much as possible and put any emotional feelings into a controlled, formal context in terms of the style and manner of the letter.

You might also like...
Share Your Story, Join the Discussion or Seek Advice..
[Add a Comment]
Hello mr. president juncker European Union history of Europe - Asia on a sort of Prince Kyi, Cheek, Horeb Lybed from the author of idea of currency - EURO .The Euro and UAH in 1994 on June 15th. ?? ????: ??????? ?????????? ????: press.president@consilium.europa.eu ??????????: 19.08.2017 15:38, Hello respected Donald Tusk I sent by mail from 2012 four letters with notification yet of that time of Ketrin of Margaret Eshton, but in connection with that, I was not a member as citizen of the European union, these letters returned back with my project ( euro cent as calculation precious threw platinum ) back, without an answer .Say me it would be expedient to send a letter on Your address, by a letter with notification, not doing empty peculations, because, I do not even work officially on employment, domiciliary ? Then, I would tell you about that, I indeed author of the name of currency ( EURO ), and also the name ( EUROPE ), on family and for monogynopaediums Light Prince of family, and also its histories Garbulinskiy Vasiliy 2 - Pastushenko Vasiliy Vicktorovich . For what reason, I did not allow myself to tell the truth about himself, as the author of The Euro and UAH in 1994 on June 15th. Laws in 1991 -94 years who were still in the Soviet Union was not allowed to look at the future of Ukraine as a part of the European Union and it was impossible to take responsibility for the fact that we as a people and the authorities of Ukraine will be able to master this European legislation for which the short period of time even if I wrote this currency (Euro), and my family the past gave its name to the name of territoriality and Europe (EB Ropa). And the law, which was not in Ukraine copyright law. from the author of idea of currency - EURO : EVRO cent - as a calculation of weight of precious metal of Platinum. Who said that without a copyright ( burned out a logotype) it is possible to think of EURO to CURRENCY - as about democracy ? Your right to trust that to the not empty word of man, invented currency (EURO), rather than just to state power on present time of Ukraine, if there was not a dialogue and agreements about a human right on an authorial theme . From 2011 my son those people which even at power of Ukraine given in 2012 hid from me a son and did not say a true have extramarital in hostages, on a statement in Borispol ROVD,original, which is for me . For that,ya author of currency of EURO and HRYVNYA from 1994 of June, 15, which burned out the logotype of currency of EURO . On my topic, was a project ( Euro cent as a calculation on the gramme of platinum of euro of chinks is an euro of cents ) , they kept me in the dark of,an also did not give to know true about his fate, about the fate of not only project but also native son . If you consider my letters what that by deception, it is deception from state power, whoever knows those the true, about history of Ukraine . And
garbulinskiyvasiliy2 - 6-Sep-18 @ 8:22 PM
European Union history of Europe - Asia on a sort of Prince Kyi, Cheek, Horeb Lybed Here short explanation that the name of currency ( EURO ), was a derivative said on words, as a folk rumour, about currency of that time, that was begun with a word ( EUROPE ) is a word of family Prince KIY - ( KIEV - KYIV ). A RELICT And RELICS of city of KYIV are found in the sarcophagus of Yaroslav Wise 2009 - it is relics of mother KIY - Kyiv , Shek , KHORYV, LYBID is mothers on the name ( Taya ) - MELTING !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! Hello the respected office workers of the European union ! I write to you about that in life even Light Prince of sort of Garbulinskiy Vasiliy(Alekseevich) , Pastushenko Vasiliy Victorovich - Garbulinskiy Vasiliy II , that were quiet as well as for the history of sort of ( KIY - Kyiv ) and his mother, there is nobody to say a true, and on present time . A bit below you will read this true, that can take and for itself however lie, and to accept her as she is, for that what to put, in order to design( patrimony ) on relics and relict of sort of ( KIY - KYIV ) - Pastushenkko Vasiliy Victorovich - Garbulinskiy Vasiliy 2, and also to design familial valuables, that were on the Polish side from 1380 of king Kazimir( coulomb from malachite and necklace from the stones of semiprecious stones ), that he not returned to our family of Garbulinskiy Vasiliy 2 - Pastushenko Vasiliy Victorovich . ( obetnica ) Vow of silence This (obetnica ) Vow of silence , kept, that as the knowledge successor of family Light Prince ( KIY - KYIV ) - Pastushenko Vasiliy Victorovich - Garbulinskiy Vasiliy 2, and also that was passed on words on family for families( STRONG ) from a generation in generations, from a father to the son, from a grandfather to the grandchild . EUROPE is ASIA the name that was given as ???????? silences are a secret, about that on present time it is possible to say a true, that was for the time being it is given LIGHT PRINCES of RUS - UKRAINE and ELEMENT ASIA, why it was not seized the not capture of this territory of Europe, the whole world of EUROPE to itself and to submit, from after one name, gave that and named CUE . It is the real history of Kyiv, of Ukraine, of Kyiv Rus !!! CONTINENT of EURASIA - on a sort of Prince Kyi, Cheek, Horeb Lybed - (Kyiv) and MUHAMMAD prophet . And this letter was mailed an even in the European union on human, rights even to the president of the European union .
garbulinskiyvasiliy2 - 6-Sep-18 @ 8:19 PM
Very nice and really impressive matter.
sebto - 23-Sep-14 @ 10:08 AM
I have to write a letter to customer forcheck outearlier from the reservation date.
junghyun - 3-Nov-12 @ 11:32 AM
Thanks a lot for happen me to a letter!!
fatu - 2-Nov-12 @ 11:13 AM
this is very impressive, it helped me a lot in my exam
rosy - 30-Jul-12 @ 3:53 PM
Share Your Story, Join the Discussion or Seek Advice...
Title:
(never shown)
Firstname:
(never shown)
Surname:
(never shown)
Email:
(never shown)
Nickname:
(shown)
Comment:
Validate:
Enter word:
Latest Comments
  • zeco
    Re: Letter Announcing a Death
    I want to write a letter to our clients informing them of the death of our managing partner.
    24 September 2018
  • nickyy
    Re: Writing a Letter of Complaint to Your Bank
    my draughter phone was stolen recent she had mobile banking and apple pay fraud was commit using the phone and…
    12 September 2018
  • garbulinskiyvasiliy2
    Re: Letter Writing Styles
    Hello mr. president juncker European Union history of Europe - Asia on a sort of Prince Kyi, Cheek,…
    6 September 2018
  • garbulinskiyvasiliy2
    Re: Letter Writing Styles
    European Union history of Europe - Asia on a sort of Prince Kyi, Cheek, Horeb Lybed Here short explanation that the name of…
    6 September 2018
  • garbulinskiyvasiliy2
    Re: How to Write an Open Letter
    European Union history of Europe - Asia on a sort of Prince Kyi, Cheek, Horeb Lybed Here short explanation that the name of…
    6 September 2018
  • Darakhshan
    Re: Letter Thanking a Doctor or Hospital Staff Following Care
    I can't tell you that how much you helped me by this letter ...
    4 September 2018
  • QuestionsQuestions
    Re: Letter to Neighbours Regarding Building Work
    I live in a semi detached house. It has a double story extension which has a shared roof gully connecting the…
    30 August 2018
  • LetterExpert
    Re: Writing to Your MP
    Akhil - Your Question:I want to write an requesting letter for mp to village development program in my village how to write an superb letter<
    6 August 2018
  • Akhil
    Re: Writing to Your MP
    I want to write an requesting letter for mp to village development program in my village how to write an superb letter
    3 August 2018
  • Nakamwe
    Re: Letter of Complaint to the Council
    Please help me write the letter to my council urging them to build a playground for children Thank you
    2 August 2018